Protect your Business through a secured Data

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Protect your Business through a secured Data

The World is producing more data for the last 5 years and the paper less data is becoming more rampant as technology is moving forward. The digital communication using portable devices capability is also causing big data which are doubling every 2 years. Data is very important to business and individuals alike. Any exposure or leakage can lead to reputation and threat to the whole business itself. There is no doubt that data is in the middle of digital explosion and can be use by people to their advantage. Securing data at this point is difficult, allowing the people to access it and preventing the wrong people to gain access to it. The following tips will help you adopt best data management and storage in a data rich, digital world.

The risk of data explosion:

Data Overload- Too many data available including the out of date and duplicated data’s, who has the access to the data etc. Keeping all data centrally can add to the risk of security without proper filtering and searching mechanism for locating and accessing data.

Careless use of Social Media- Many businesses use social media in dealing and communicating with their customers, while in this platform is becoming pervasive. Employees are at risk using “check In” facility to show where they are which sometimes causing a breach of confidentiality when done at the customer’s premises. Social media is also a threat by disseminating quickly and simply to a multitude of recipients when data stored into an open cloud making data at risk.

Data Leakage- unauthorized access of data by third parties are a big threat if security around the data is inadequate. Companies significantly increase their risk of data leakage when smartphone- and tablet-toting employees use cloud storage services DrobBox, Box and SugarSync, a university study shows. While not all the information kept in the older phones would be recoverable in the latest iOS and Android devices, experts agreed that some data would still be accessible, either by someone who stole the phone or to malware that gained root access to the device.

Access by Government and Competitors- “Unstructured data is complex and expensive to manage. The board is bound to protect the assets in a company, including unstructured data. Legislation makes it  necessary for unstructured data to be managed. All business should be wary when using smart phones and web mail in certain jurisdiction because part of the data traffic will be handled by local telecom operators, which will be susceptible to interception. Business should also be aware of  commercial espionage by their competitors. Change Sim card  in a more basic handset to avoid accidentally transfer or received data when travelling.

Practical Solutions:

The key is to manage the data successfully  ensuring that the right people access the right data safely and securely.  Employees doesn’t need blanket access but rather access data according to their needs. Data should be segregated based on the level of security. Sensitive information including credit card payment, customer data should be kept in an ultra secure center. It should be with restriction access and security barriers. Enterprise management should provide continuous training and educate the mobile workforce,  technology protection to avoid potential theft.

Company should use public Cloud for data of low value and use software as a service (SaaS)  in a cloud service for employees  emails. Company should also address security to staff on how to manage data security.

Keep data centrally but with proper encryption where partners and contractors can access it safely and quickly. Collect data that is of value to your business. Regularly check, audit remove data’s, what to keep in order to save from excess storage fee and avoid company from some regulatory pitfalls that can arise. Finally, back up your data , this is very crucial for any businesses, find back up system that suits your need.

There are Many Cloud storage that suits your data needs all you have to do is to evaluate what your needs are and what cloud providers  can offer you, make sure your connection to the cloud  can cope to your needs.

Options include sandboxing or virtualization, but they all need to be tested to determine how they effective they are at preventing data leakage, said William Bradley Glisson, director of computer forensics at Glasgow.

“The key to success in data security is to create an enabling culture in the business that constantly checks and reviews how  IT is utilized, bring issues out into the open, respect and manage risk issues appropriately and doesn’t stop people from doing what they need to do” according to Tim Aspinall (Managing Partner, DMH Stallard)

Image Credit@dot-communications.co.uk

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